Landmark is designed to provide cost control in business environments requiring project costing, time costing, job costing, activity based costing etc. The Cost Ledger and Time Costing modules provide different solutions depending on the industry; both are fully integrated with the accounting functions to ensure single entry of information flows to all related systems. Both accrual and cash flow details are automatically maintained, showing where and when funds are committed and spent as well as due and received. Full budgeting facilities are available for comparison with actual cost and revenue, ensuring more accurate estimating and highlighting budget overruns. Flexible report writers allow users to design their own reports according to the information demands of their business. Costing information may be summarised and stored for as long as required providing trend reporting and profitability analysis across various aspects of the business, enabling management decisions to be made based on reliable data.
The flexible design of the Cost Ledger allows each industry to tailor the coding structure and reporting system to their own requirements. Multiple costing ledgers may be maintained simultaneously, each with their own coding structure and reports. For example, a large projects ledger, a small jobs ledger and a vehicle costing ledger may be required by the same organisation due to the variety of business opportunities being pursued. Up to 70 ledgers may be maintained concurrently, with full interfacing to the General Ledger and other accounting modules, allowing reconciliation between systems at any point in time. Estimating and budgeting facilities are provided, with options to hold both quantities and values using standard pricing tables. Contract variations and estimates to complete allow full monitoring of current budgets. Automatic generation of invoices based on costs is provided for those environments requiring billing of time and materials or recovery of expenses and sundry overheads. Retention handling is an option which may be selected, and deduction of taxes from subcontractors is available. Commitment accounting is automatically updated with purchase orders raised, providing early warning for budget overruns prior to expenses being paid.
Designed to meet the requirements of organisations which charge for the time performed by their staff, the Time Costing is ideal in legal and consulting environments. Full analysis by client, activity and consultant is provided with further breakdown by individual matter or job. The Time Costing monitors costs from timesheets, disbursements and sundry overhead expenses incurred in servicing a client. These costs are then used to automatically generate invoices in a variety of formats. If Trust Accounting is installed, the invoices may optionally reserve available cleared trust funds for automatic generation of the payment of the invoice. Provision for automatic and manual write-offs and write-ups ensures that accurate billing is maintained with full accounting for variances to costs incurred. Timesheets are costed four ways to allow comparison of billing methods and profitability by consultant to be reported. Analysis of billings and profitability by client and activity ensure changing business trends are reported, enabling management decisions regarding future directions to be based on accurate data.
Landmark provides full monitoring of jobs for both routine maintenance and ad hoc service calls. Client contracts details for each site and product being serviced are used to generate routine service calls and generate automatic billing. Ad hoc calls may be performed under contract rates or standard rates with automatic invoice creation for labour and parts depending on the arrangement with the client. Invoices are passed to Accounts Receivable for monitoring outstanding debts. Technicians and service engineers may be either employees or subcontractors with interfaces to Accounts Payable for registering invoiced costs against service calls. Parts may optionally be monitored through Inventory Management for control on stock levels and reordering. Full analysis of business trends and profitability is available by client, site, technician, product and type of service in any combination.
